When personal data is provided to us, Alternative Futures Group Ltd (AFG) becomes the ‘controller’ of that data. The type of data collected may vary, but it will always be treated in accordance with the Data Protection Act (2018). Data is never shared with any other organisation or individual without consent, unless it is legally required or necessary for the fulfilment of existing contracts.
For people supported, we collect and process information in order to fulfil our contract of care. We will never share with anyone outside this contract without gaining consent from the person supported, if they have the capacity to provide this. If they do not have the capacity to give this consent, the Caldicott Guardian will make a decision based on the individual’s best interests. We are legally required to retain operational information on our service users for between 12 months and 6 years for learning disabilities, and up to 20 years for mental health, depending on the type of information. The AFG retention schedule provides further detail on this and is available upon request.
If you apply to work with AFG we will collect and process your information in order to assess your application, and this data will be destroyed after 12 months if you are unsuccessful. If you are subsequently employed by AFG, we will use your information only for the purposes of fulfilling your contract of employment; when you leave our employment, we are required to retain your information for 6 years from the date of leaving, at which point it is securely destroyed.
We may also collect, store, and use the following more sensitive types of personal information: Information about your health, including any medical condition, health and sickness records, and vaccination status including:
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Further information on why and how we collect and process personal information for Staff and People we Support can be found here. Click the links to open and download a PDF:
You have the right to lodge a complaint with the UK supervisory authority if you believe the processing of your data by AFG infringes on your rights as a data subject. The UK supervisory authority is
Information Commissioner’s Office
Telephone: 0303 123 1113